Free employee certificate tracker for small businesses
Employee certificate tracker for small businesses
Track employee certificates and expiry dates without spreadsheets.
Know who's certified, what's expiring, and what needs action. Import your spreadsheet, see a compliance dashboard, and get email reminders before anything lapses.
Opens the real product in your browser — no account needed. Free for up to 10 employees and 50 certificates when you save your tracker.
Compliance
83%
Active
12
Expiring
3
Expired
1
Compliance matrix preview
| Employee | First Aid | Food Hygiene | DBS |
|---|---|---|---|
| Emma Jones | ✓ | ✓ | ✓ |
| John Brown | ✓ | ◐ | ✓ |
| Sarah Smith | ✕ | ✓ | — |
Try the full dashboard — add staff, import CSV, print reports
Simple Certificate Tracker is free employee certification tracking for small teams — care, construction, hospitality, trades, and offices worldwide. Certificate expiry tracking, compliance matrix, and email reminders. Try the full product without an account.
How small businesses track certificates·Certificate expiry tracker·What is SCT?
See what you get
A compliance dashboard, matrix view, and expiry statuses — the same screens you'll use in the live demo. Example data shown below.
Compliance dashboard
Compliance
87%
Expired
2
Expired
Sarah Smith — First Aid
Expiring soon
John Brown — CSCS
Compliance matrix
| Employee | First Aid | Food Hygiene | OSHA |
|---|---|---|---|
| Emma Jones | ✓ | ✓ | ✓ |
| John Brown | ✓ | ◐ | ✓ |
| Sarah Smith | ✕ | ✓ | — |
Spot missing or expiring certifications across your team in one view.
How we compare on price
Most certificate tools charge per person each month. We offer a permanently free plan for up to 10 employees and 50 certificates, then £4.99/month flat for unlimited staff — no per-seat maths.
Our free plan
- Monthly costFree
- Try without an account
- Automatic expiry status
- Email reminders
- Compliance matrix
- Compliance pack (print/PDF)
- Audit log
- CSV import
- Staff coveredUp to 10
- Document storage
- CSV export
Our Premium (£4.99/mo)
- Monthly cost£4.99 flat
- Try without an account
- Automatic expiry status
- Email reminders
- Compliance matrix
- Compliance pack (print/PDF)
- Audit log
- CSV import
- Staff coveredUnlimited
- Document storage
- CSV export
Typical per-seat tool
- Monthly costOften £1+ per person
- Try without an accountUsually trial only
- Automatic expiry status
- Email reminders
- Compliance matrix
- Compliance pack (print/PDF)Often paid tier
- Audit logVaries
- CSV import
- Staff coveredCost grows with headcount
- Document storageVaries
- CSV exportOften extra
Better than a spreadsheet tab you forget to check
Spreadsheets work until someone forgets to open them. Simple Certificate Tracker calculates status automatically, sends expiry reminders, and shows what needs attention on one dashboard.
Compliance dashboard
See valid, expiring, and expired certificates at a glance — with a compliance rate.
Automatic reminders
Email alerts 30, 7, and 1 day before expiry. No manual date checking.
Import your spreadsheet
Bring existing employee and certificate data in via CSV. No retyping.
Built for small teams, not enterprise HR
If you manage a handful of people and need to know whose first aid, site safety, food hygiene, or other certificates are still valid, this is for you. Contractors, care providers, trades, hospitality, and office teams use it to stay on top of renewals without a full compliance platform.
Small businesses
Track certificates across your whole team from one dashboard.
Managers & team leads
Know who can work on site, serve food, or drive company vehicles.
Anyone replacing a spreadsheet
Same information, but with automatic status and reminders.
How it works
Add your people, record their certificates with issue and expiry dates, and let the dashboard surface what needs action.
Add your people
Create employee records in seconds.
Add their certificates
Issue date, expiry date, type — done.
Watch expiry dates
Dashboard shows valid, expiring, and expired items.
Get expiry reminders
Email alerts on Free. Premium adds custom schedules.
What happens when a certificate expires?
Certificates move through clear statuses based on their expiry date: valid, expiring soon, or expired. Expired items appear on your dashboard so you can arrange renewal training or updated documentation.
- Email reminders before expiry (30, 7, and 1 day on Free)
- Renew by adding a new certificate — the old record is kept for history
- Filter and search to find gaps across your team quickly
Valid
Emma Jones — Food Hygiene Level 2
Expires in 8 months
Expiring soon
John Brown — Site safety card
Expires in 18 days — reminder sent
Expired
Sarah Smith — First Aid
Expired 4 days ago — renew training
Free
Track certificates
Dashboard, expiry tracking, search and filter. Enough for very small teams moving off a spreadsheet.
- Up to 10 employees
- Up to 50 certificates
- CSV import & compliance dashboard
- Compliance packs & printable reports
- Email reminders
Premium
More reminders and team features
Unlimited scale, document storage, CSV export, custom reminders, and expiry calendar.
- Custom reminder schedules
- Unlimited employees & certificates
- Document storage & CSV export
Track any certificate or qualification
Use our starter types or create your own. Training certificates, licences, checks, and insurance — whatever your team needs to stay current.
Practical guides
Straightforward advice on tracking certificates and managing renewals.
How small businesses track employee certificates
A practical guide — spreadsheet vs software, and what to record.
Certificate tracker vs spreadsheet
When a spreadsheet is enough, and when dedicated software pays off.
How to track certificate expiry dates
A practical approach to monitoring renewals without missing deadlines.
Common questions
- What is the best certificate tracker for a small business?
- For teams up to 10 people, Simple Certificate Tracker offers a permanently free plan with a compliance dashboard, expiry reminders, CSV import, and printable compliance packs — not just a trial. You can try the full product without an account. Larger teams can upgrade to Premium (£4.99/month flat) for unlimited scale.
- How can a small business track employee certificates?
- Record each employee, add their certificates with issue and expiry dates, and use a dashboard to see what's valid, expiring, or expired. Simple Certificate Tracker automates status and sends email reminders. You can start in the live demo without signing up, then create a free account when you want to save your data and enable reminders.
- Is there a free employee certificate tracker?
- Yes. The free plan covers up to 10 employees and 50 certificates with CSV import, compliance matrix, email reminders, and printable reports. No credit card and no time limit. Open the live demo to use the product immediately — create an account only when you want cloud save and reminders.
- Do I need an account to try it?
- No. The live demo opens the real product in your browser — add employees, import a spreadsheet, and print a compliance pack. Create a free account when you want to save your tracker and access it from anywhere, with email expiry reminders.
- How is this different from enterprise HR or compliance software?
- Simple Certificate Tracker does one job: track staff certificates and expiry dates. No per-seat pricing, no implementation project, and no features you don't need. It's built for managers replacing a spreadsheet — care, construction, hospitality, trades, and office teams worldwide.
Your data stays private
Simple Certificate Tracker is built for small businesses. Your certificate records stay private to your organisation — we never sell your information.