UK small businesses
Employee certification tracking — without per-seat pricing
Track staff training, licences, and compliance checks in one place. See what's valid, expiring, or missing on a compliance matrix. Get email reminders and print compliance packs for audits.
Free for up to 10 employees and 50 certificates. £4.99/month flat for unlimited staff — not per seat.
What you get
- Compliance matrix — who has which certification at a glance
- Automatic expiry status: valid, expiring soon, expired
- Email reminders at 30, 7, and 1 day before expiry (free plan)
- CSV import from your existing spreadsheet
- Free compliance pack for tenders and client requests
- Free for up to 10 employees — £4.99/month flat after that
Dashboard
Compliance rate, expiring items, and action-needed list.
Matrix view
Spot gaps across your team by certificate type.
Reminders
Email alerts before certificates lapse.
Audit packs
Print or save as PDF — included on the free plan.
See it with your own certificate types
Open the live demo — add employees, import a spreadsheet, print a compliance pack. No account required.
Open live demoCommon questions
- What is employee certification tracking?
- It means recording which staff hold which qualifications, licences, or checks (first aid, food hygiene, CSCS, DBS, etc.) and monitoring expiry dates so nothing lapses unnoticed.
- Is there free employee certification tracking software?
- Yes. Simple Certificate Tracker offers a permanently free plan for up to 10 employees and 50 certificates with CSV import, a compliance dashboard, compliance matrix, email reminders, and printable compliance packs — not just a trial.
- How is this different from an LMS?
- Learning management systems deliver courses. Certification tracking focuses on expiry dates, compliance status, and audit evidence — who holds what, and when it runs out.
- Can I try it before signing up?
- Yes. Use the live demo at /try to add employees and certificates in your browser. Create a free account when you want to save your work.