About the product
What is Simple Certificate Tracker?
A plain-English overview of our free employee certificate tracker — what it does, who it's for, and how it fits alongside a spreadsheet or a larger HR system.
The short answer
Simple Certificate Tracker helps UK small businesses keep on top of staff certificates and training records. You record who holds what — DBS checks, first aid, safeguarding, food hygiene, CSCS, driving licences, and anything else your team needs — and the app shows which records are valid, which are expiring soon, and which need action.
What you can do
- Add employees and their certificates with issue and expiry dates
- Import existing data from a CSV spreadsheet
- See a compliance dashboard with valid, expiring, and expired items
- Get email reminders 30, 7, and 1 day before certificates expire (on the free plan)
- Renew certificates by linking a new record to the old one
- Try the full product in your browser before signing up
What it is not
It is not a full HR platform, a learning management system, or an IT certification tracker. It does not replace legal advice on what you must hold for your sector. It is a focused tool for one job: knowing what expires, when, and for whom.
Free vs Premium
The free plan is genuinely useful for very small teams — up to 10 employees and 50 certificates, CSV import, dashboard, and reminders. If you outgrow that, Premium is £4.99/month for unlimited employees and certificates, document storage, CSV export, and custom reminder schedules. Many teams with around 50 staff find that cheaper than enterprise compliance platforms charging tens of pounds per month.
Common questions
- What is Simple Certificate Tracker?
- It's a web app for tracking employee certificates, training records, and licence expiry dates. You add your people, record their qualifications, and the dashboard shows what's valid, expiring soon, or expired — with email reminders before dates pass.
- Who is it for?
- Managers and owners of small UK teams — care homes, contractors, hospitality, trades, and office-based businesses — who need to know whose first aid, DBS, food hygiene, CSCS, or other certificates are still current.
- Is it really free?
- Yes. The free plan covers up to 10 employees and 50 certificates with CSV import, a compliance dashboard, and email reminders. You can try the full product at /try without creating an account. Premium adds unlimited scale, document storage, and CSV export.
- How is it different from a spreadsheet?
- Spreadsheets store dates; Simple Certificate Tracker calculates status automatically, surfaces what needs attention on one dashboard, and sends reminder emails so you don't have to remember to check a tab.
- Is it the same as IT certification trackers?
- No. Tools like TrackACert focus on professional IT certifications (AWS, CompTIA, etc.). Simple Certificate Tracker is built for employee compliance — DBS, safeguarding, first aid, food hygiene, CSCS, right-to-work, and similar records for staff.