About the product
What is Simple Certificate Tracker?
A plain-English overview of our free employee certificate tracker — what it does, who it's for, and how it fits alongside a spreadsheet or a larger HR system.
The short answer
Simple Certificate Tracker helps small businesses keep on top of staff certificates and training records. You record who holds what — first aid, food hygiene, site safety cards, background checks, driving licences, and anything else your team needs — and the app shows which records are valid, which are expiring soon, and which need action.
What you can do
- Add employees and their certificates with issue and expiry dates
- Import existing data from a CSV spreadsheet
- See a compliance dashboard with valid, expiring, and expired items
- Get email reminders 30, 7, and 1 day before certificates expire (on the free plan)
- Renew certificates by linking a new record to the old one
- Try the full product in your browser before signing up
What it is not
It is not a full HR platform, a learning management system, or an IT certification tracker. It does not replace legal advice on what you must hold for your sector. It is a focused tool for one job: knowing what expires, when, and for whom.
Free vs Premium
The free plan is genuinely useful for very small teams — up to 10 employees and 50 certificates, CSV import, dashboard, and reminders. If you outgrow that, Premium is £4.99/month for unlimited employees and certificates, document storage, CSV export, and custom reminder schedules — flat pricing, not per seat.
Common questions
- What is Simple Certificate Tracker?
- It's a web app for tracking employee certificates, training records, and licence expiry dates. You add your people, record their qualifications, and the dashboard shows what's valid, expiring soon, or expired — with email reminders before dates pass.
- Who is it for?
- Managers and owners of small teams — care, construction, hospitality, trades, and office-based businesses worldwide — who need to know whose first aid, food hygiene, site safety, or other certificates are still current.
- Is it really free?
- Yes. The free plan covers up to 10 employees and 50 certificates with CSV import, a compliance dashboard, and email reminders. You can try the full product without creating an account. Premium adds unlimited scale, document storage, and CSV export.
- How is it different from a spreadsheet?
- Spreadsheets store dates; Simple Certificate Tracker calculates status automatically, surfaces what needs attention on one dashboard, and sends reminder emails so you don't have to remember to check a tab.
- Is it the same as IT certification trackers?
- No. IT tools focus on professional certifications (AWS, CompTIA, etc.). Simple Certificate Tracker is built for employee compliance — first aid, food hygiene, site cards, background checks, and similar workforce records.