What is a per-seat certificate tracker?

Most team compliance tools charge per employee per month — often around £1 or more per person. Costs grow linearly with headcount, which punishes growing small businesses.

What features are included free?

CSV import, compliance dashboard, compliance matrix, email reminders, printable status reports, and compliance packs — not just a trial.

When does per-seat pricing make sense?

If you need worker self-upload portals, deep HR integration, or enterprise compliance workflows, a per-seat platform may fit. If you mainly need expiry tracking and audit evidence, flat pricing usually wins.

We publish security, privacy, DPA, and sub-processor documentation at simplecertificatetracker.com/security. You remain the data controller for employee records you enter.

UK small businesses

Per-seat certificate tracking adds up. Flat pricing doesn't.

Many certificate trackers charge per worker every month. Simple Certificate Tracker is free for up to 10 employees and 50 certificates, then £4.99/month for unlimited staff — with compliance matrix, reminders, and compliance packs included.

Try it free — no account View pricing

What per-seat pricing looks like in practice

Illustrative comparison at ~£1 per worker per month (typical for team compliance tools) vs our £4.99 flat Premium plan.

Small gang · 5 staff

Typical per-seat (~£1/user)

£5.00/mo

Our Premium (flat)

£4.99/mo

Growing team · 15 staff

Typical per-seat (~£1/user)

£15.00/mo

Our Premium (flat)

£4.99/mo

Mid-size contractor · 30 staff

Typical per-seat (~£1/user)

£30.00/mo

Our Premium (flat)

£4.99/mo

Larger site team · 50 staff

Typical per-seat (~£1/user)

£50.00/mo

Our Premium (flat)

£4.99/mo

Free plan covers up to 10 employees at £0. Premium is one flat price regardless of headcount.

What you get without per-seat tax

Compliance matrix on dashboard
Email expiry reminders
Free compliance pack (print/PDF)
CSV import on free plan
Try full product without an account
Audit log on Premium
Document storage on Premium
Published security & DPA documentation

Security DPA Construction Care homes

How we compare on price

Most certificate tools charge per person each month. We offer a permanently free plan for up to 10 employees and 50 certificates, then £4.99/month flat for unlimited staff — no per-seat maths.

Feature	Spreadsheet	Our free plan	Our Premium (£4.99/mo)	Typical per-seat tool
Monthly cost	Free	Free	£4.99 flat	Often £1+ per person
Try without an account				Usually trial only
Automatic expiry status
Email reminders
Compliance matrix
Compliance pack (print/PDF)	Manual			Often paid tier
Audit log				Varies
CSV import
Staff covered	Unlimited	Up to 10	Unlimited	Cost grows with headcount
Document storage				Varies
CSV export				Often extra

Our free plan

Monthly costFree
Try without an account
Automatic expiry status
Email reminders
Compliance matrix
Compliance pack (print/PDF)
Audit log
CSV import
Staff coveredUp to 10
Document storage
CSV export

Our Premium (£4.99/mo)

Monthly cost£4.99 flat
Try without an account
Automatic expiry status
Email reminders
Compliance matrix
Compliance pack (print/PDF)
Audit log
CSV import
Staff coveredUnlimited
Document storage
CSV export

Typical per-seat tool

Monthly costOften £1+ per person
Try without an accountUsually trial only
Automatic expiry status
Email reminders
Compliance matrix
Compliance pack (print/PDF)Often paid tier
Audit logVaries
CSV import
Staff coveredCost grows with headcount
Document storageVaries
CSV exportOften extra

Try it free — no account View full pricing

Common questions

What is a per-seat certificate tracker?: Most team compliance tools charge per employee per month — often around £1 or more per person. Costs grow linearly with headcount, which punishes growing small businesses.
How is Simple Certificate Tracker different?: We offer a permanently free plan for up to 10 employees and 50 certificates, then £4.99/month flat for unlimited employees and certificates. No per-seat maths.
What features are included free?: CSV import, compliance dashboard, compliance matrix, email reminders, printable status reports, and compliance packs — not just a trial.
When does per-seat pricing make sense?: If you need worker self-upload portals, deep HR integration, or enterprise compliance workflows, a per-seat platform may fit. If you mainly need expiry tracking and audit evidence, flat pricing usually wins.
Is my data secure?: We publish security, privacy, DPA, and sub-processor documentation at simplecertificatetracker.com/security. You remain the data controller for employee records you enter.